In the ever-evolving landscape of data security, protecting sensitive information while maintaining its usability is crucial. ALTR’s Format Preserving Encryption (FPE) is an industry disrupting solution designed to address this need. FPE ensures that encrypted data retains the same format as the original plaintext, which is vital for maintaining compatibility with existing systems and applications. This post explores ALTR's FPE, the technical details of the FF3-1 encryption algorithm, and the benefits and challenges associated with using padding in FPE.  

What is Format Preserving Encryption?

Format Preserving Encryption is a cryptographic technique that encrypts data while preserving its original format. This means that if the plaintext data is a 16-digit credit card number, the ciphertext will also be a 16-digit number. This property is essential for systems where data format consistency is critical, such as databases, legacy applications, and regulatory compliance scenarios.

Technical Overview of the FF3-1 Encryption Algorithm

The FF3-1 encryption algorithm is a format-preserving encryption method that follows the guidelines established by the National Institute of Standards and Technology (NIST). It is part of the NIST Special Publication 800-38G and is a variant of the Feistel network, which is widely used in various cryptographic applications. Here’s a technical breakdown of how FF3-1 works:

Structure of FF3-1

1. Feistel Network: FF3-1 is based on a Feistel network, a symmetric structure used in many block cipher designs. A Feistel network divides the plaintext into two halves and processes them through multiple rounds of encryption, using a subkey derived from the main key in each round.

2. Rounds: FF3-1 typically uses 8 rounds of encryption, where each round applies a round function to one half of the data and then combines it with the other half using an XOR operation. This process is repeated, alternating between the halves.

3. Key Scheduling: FF3-1 uses a key scheduling algorithm to generate a series of subkeys from the main encryption key. These subkeys are used in each round of the Feistel network to ensure security.

4. Tweakable Block Cipher: FF3-1 includes a tweakable block cipher mechanism, where a tweak (an additional input parameter) is used along with the key to add an extra layer of security. This makes it resistant to certain types of cryptographic attacks.

5. Format Preservation: The algorithm ensures that the ciphertext retains the same format as the plaintext. For example, if the input is a numeric string like a phone number, the output will also be a numeric string of the same length, also appearing like a phone number.  

How FF3-1 Works

1. Initialization: The plaintext is divided into two halves, and an initial tweak is applied. The tweak is often derived from additional data, such as the position of the data within a larger dataset, to ensure uniqueness.

2. Round Function: In each round, the round function takes one half of the data and a subkey as inputs. The round function typically includes modular addition, bitwise operations, and table lookups to produce a pseudorandom output.

3. Combining Halves: The output of the round function is XORed with the other half of the data. The halves are then swapped, and the process repeats for the specified number of rounds.

4. Finalization: After the final round, the halves are recombined to form the final ciphertext, which maintains the same format as the original plaintext.

Benefits of Format Preserving Encryption  

Implementing FPE provides numerous benefits to organizations:

1. Compatibility with Existing Systems: Since FPE maintains the original data format, it can be integrated into existing systems without requiring significant changes. This reduces the risk of errors and system disruptions.

2. Improved Performance: FPE algorithms like FF3-1 are designed to be efficient, ensuring minimal impact on system performance. This is crucial for applications where speed and responsiveness are critical.

3. Simplified Data Migration: FPE allows for the secure migration of data between systems while preserving its format, simplifying the process and ensuring compatibility and functionality.

4. Enhanced Data Security: By encrypting sensitive data, FPE protects it from unauthorized access, reducing the risk of data breaches and ensuring compliance with data protection regulations.

5. Creation of production-like data for lower trust environments: Using a product like ALTR’s FPE, data engineers can use the cipher-text of production data to create useful mock datasets for consumption by developers in lower-trust development and test environments.

Security Challenges and Benefits of Using Padding in FPE

Padding is a technique used in encryption to ensure that the plaintext data meets the required minimum length for the encryption algorithm. While padding is beneficial in maintaining data structure, it presents both advantages and challenges in the context of FPE:

Benefits of Padding

1. Consistency in Data Length: Padding ensures that the data conforms to the required minimum length, which is necessary for the encryption algorithm to function correctly.

2. Preservation of Data Format: Padding helps maintain the original data format, which is crucial for systems that rely on specific data structures.

3. Enhanced Security: By adding extra data, padding can make it more difficult for attackers to infer information about the original data from the ciphertext.

Security Challenges of Padding

1. Increased Complexity: The use of padding adds complexity to the encryption and decryption processes, which can increase the risk of implementation errors.

2. Potential Information Leakage: If not implemented correctly, padding schemes can potentially leak information about the original data, compromising security.

3. Handling of Padding in Decryption: Ensuring that the padding is correctly handled during decryption is crucial to avoid errors and data corruption.

Wrapping Up

ALTR's Format Preserving Encryption, powered by the technically robust FF3-1 algorithm and married with legendary ALTR policy, offers a comprehensive solution for encrypting sensitive data while maintaining its usability and format. This approach ensures compatibility with existing systems, enhances data security, and supports regulatory compliance. However, the use of padding in FPE, while beneficial in preserving data structure, introduces additional complexity and potential security challenges that must be carefully managed. By leveraging ALTR’s FPE, organizations can effectively protect their sensitive data without sacrificing functionality or performance.

For more information about ALTR’s Format Preserving Encryption and other data security solutions, visit the ALTR documentation

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For years (even decades) sensitive information has lived in transactional and analytical databases in the data center. Firewalls, VPNs, Database Activity Monitors, Encryption solutions, Access Control solutions, Privileged Access Management and Data Loss Prevention tools were all purchased and assembled to sit in front of, and around, the databases housing this sensitive information.  

Even with all of the above solutions in place, CISO’s and security teams were still a nervous wreck. The goal of delivering data to the business was met, but that does not mean the teams were happy with their solutions. But we got by.  

The advent of Big Data and now Generative AI are causing businesses to come to terms with the limitations of these on-prem analytical data stores. It’s hard to scale these systems when the compute and storage are tightly coupled. Sharing data with trusted parties outside the walls of the data center securely is clunky at best, downright dangerous in most cases. And forget running your own GenAI models in your datacenter unless you can outbid Larry, Sam, Satya, and Elon at the Nvidia store. These limits have brought on the era of cloud data platforms. These cloud platforms address the business needs and operational challenges, but they also present whole new security and compliance challenges.

ALTR’s platform has been purpose-built to recreate and enhance these protections required to use Teradata for Snowflake. Our cutting-edge SaaS architecture is revolutionizing data migrations from Teradata to Snowflake, making it seamless for organizations of all sizes, across industries, to unlock the full potential of their data.  

What spurred this blog is that a company reached out to ALTR to help them with data security on Snowflake. Cool! A member of the Data & Analytics team who tried our product and found love at first sight. The features were exactly what was needed to control access to sensitive data. Our Format-Preserving Encryption sets the standard for securing data at rest, offering unmatched protection with pricing that's accessible for businesses of any size. Win-win, which is the way it should be.  

Our team collaborated closely with this person on use cases, identifying time and cost savings, and mapping out a plan to prove the solution’s value to their organization. Typically, we engage with the CISO at this stage, and those conversations are highly successful. However, this was not the case this time. The CISO did not want to meet with our team and practically stalled our progress.  

The CISO’s point of view was that ALTR’s security solution could be completely disabled, removed, and would not be helpful in the case of a compromised ACCOUNTADMIN account in Snowflake. I agree with the CISO, all of those things are possible. Here is what I wanted to say to the CISO if they had given me the chance to meet with them!

The ACCOUNTADMIN role has a very simple definition, yet powerful and long-reaching implications of its use:

One of the main points I would have liked to make to the CISO is that as a user of Snowflake, their responsibility to secure that ACCOUNTADMIN role is squarely in their court. By now I’m sure you have all seen the news and responses to the Snowflake compromised accounts that happened earlier this year. It is proven that unsecured accounts by Snowflake customers caused the data theft. There have been dozens of articles and recommendations on how to secure your accounts with Snowflake and even a mandate of minimum authentication standards going forward for Snowflake accounts. You can read more information here, around securing the ACCOUNTADMIN role in Snowflake.  

I felt the CISO was missing the point of the ALTR solution, and I wanted the chance to explain my perspective.

ALTR is not meant to secure the ACCOUNTADMIN account in Snowflake. That’s not where the real risk lies when using Snowflake (and yes, I know—“tell that to Ticketmaster.” Well, I did. Check out my write-up on how ALTR could have mitigated or even reduced the data theft, even with compromised accounts). The risk to data in Snowflake comes from all the OTHER accounts that are created and given access to data.

The ACCOUNTADMIN role is limited to one or two people in an organization. These are trusted folks who are smart and don’t want to get in trouble (99% of the time). On the other hand, you will have potentially thousands of non-ACCOUNTADMIN users accessing data, sharing data, screensharing dashboards, re-using passwords, etc. This is the purpose of ALTR’s Data Security Platform, to help you get a handle on part of the problem which is so large it can cause companies to abandon the benefits of Snowflake entirely.  

There are three major issues outside of the ACCOUNTADMIN role that companies have to address when using Snowflake:

1. You must understand where your sensitive is inside of Snowflake. Data changes rapidly. You must keep up.

2. You must be able to prove to the business that you have a least privileged access mechanism. Data is accessed only when there is a valid business purpose.

3. You must be able to protect data at rest and in motion within Snowflake. This means cell level encryption using a BYOK approach, near-real-time data activity monitoring, and data theft prevention in the form of DLP.

The three issues mentioned above are incredibly difficult for 95% of businesses to solve, largely due to the sheer scale and complexity of these challenges. Terabytes of data and growing daily, more users with more applications, trusted third parties who want to collaborate with your data. All of this leads to an unmanageable set of internal processes that slow down the business and provide risk.

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ALTR’s easy-to-use solution allows Virgin Pulse Data, Reporting, and Analytics teams to automatically apply data masking to thousands of tagged columns across multiple Snowflake databases. We’re able to store PII/PHI data securely and privately with a complete audit trail. Our internal users gain insight from this masked data and change lives for good.

- Andrew Bartley, Director of Data Governance

I believed the CISO at this company was either too focused on the ACCOUNTADMIN problem to understand their other risks, or felt he had control over the other non-admin accounts. In either case I would have liked to learn more!

There was a reason someone from the Data & Analytics team sought out a product like ALTR. Data teams are afraid of screwing up. People are scared to store and use sensitive data in Snowflake. That is what ALTR solves for, not the task of ACCOUNTADMIN security. I wanted to be able to walk the CISO through the risks and how others have solved for them using ALTR.

The tools that Snowflake provides to secure and lock down the ACCOUNTADMIN role are robust and simple to use. Ensure network policies are in place. Ensure MFA is enabled. Ensure you have logging of ACCOUNTADMIN activity to watch all access.

I wish I could have been on the conversation with the CISO to ask a simple question, “If I show you how to control the ACCOUNTADMIN role on your own, would that change your tone on your teams use of ALTR?” I don’t know the answer they would have given, but I know the answer most CISO’s would give.

Nothing will ever be 100% secure and I am by no means saying ALTR can protect your Snowflake data 100% by using our platform. Data security is all about reducing risk. Control the things you can, monitor closely and respond to the things you cannot control. That is what ALTR provides day in and day out to our customers. You can control your ACCOUNTADMIN on your own. Let us control and monitor the things you cannot do on your own.  

Since 2015 the migration of corporate data to the cloud has rapidly accelerated. At the time it was estimated that 30% of the corporate data was in the cloud compared to 2022 where it doubled to 60% in a mere seven years. Here we are in 2024, and this trend has not slowed down.

Over time, as more and more data has moved to the cloud, new challenges have presented themselves to organizations.  New vendor onboarding, spend analysis, and new units of measure for billing. This brought on different cloud computer-related cost structures and new skillsets with new job titles. Vendor lock-in, skill gaps, performance and latency and data governance all became more intricate paired with the move to the cloud. Both operational and transactional data were in scope to reap the benefits promised by cloud computing, organizational cost savings, data analytics and, of course, AI.

The most critical of these new challenges revolve around a focus on Data Security and Privacy. The migration of on-premises data workloads to the Cloud Data Warehouses included sensitive, confidential, and personal information. Corporations like Microsoft, Google, Meta, Apple, Amazon were capturing every movement, purchase, keystroke, conversation and what feels like thought we ever made. These same cloud service providers made this easier for their enterprise customers to do the same. Along came Big Data and the need for it to be cataloged, analyzed, and used with the promise of making our personal lives better for a cost. The world's population readily sacrificed privacy for convenience.

The moral and ethical conversation would then begin, and world governments responded with regulations such as GDPR, CCPA and now most recently the European Union’s AI Act. The risk and fines have been in the billions. This is a story we already know well. Thus, Data Security and Privacy have become a critical function primarily for the obvious use case, compliance, and regulation. Yet only 11% of organizations have encrypted over 80% of their sensitive data.

With new challenges also came new capabilities and business opportunities. Real time analytics across distributed data sources (IoT, social media, transactional systems) enabling real time supply chain visibility, dynamic changes to pricing strategies, and enabling organizations to launch products to market faster than ever.  On premise applications could not handle the volume of data that exists in today’s economy.  

Data sharing between partners and customers became a strategic capability. Without having to copy or move data, organizations were enabled to build data monetization strategies leading to new business models. Now building and training Machine Learning models on demand is faster and easier than ever before.

To reap the benefits of the new data world, while remaining compliant, effective organizations have been prioritizing Data Security as a business enabler.  Format Preserving Encryption (FPE) has become an accepted encryption option to enforce security and privacy policies. It is increasingly popular as it can address many of the challenges of the cloud while enabling new business capabilities. Let’s look at a few examples now:

Real Time Analytics - Because FPE is an encryption method that returns data in the original format, the data remains useful in the same length, structure, so that more data engineers, scientists and analysts can work with the data without being exposed to sensitive information.

Data Sharing – FPE enables data sharing of sensitive information both personal and confidential, enabling secure information, collaboration, and innovation alike.

Proactive Data Security– FPE allows for the anonymization of sensitive information, proactively protecting against data breaches and bad actors. Good holding to ransom a company that takes a more proactive approach using FPE and other Data Security Platform features in combination.

Empowered Data Engineering – with FPE data engineers can still build, test and deploy data transformations as user defined functions and logic in stored procedures or complied code will run without failure.  Data validations and data quality checks for formats, lengths and more can be written and tested without exposing sensitive information.  Federated, aggregation and range queries can still run without fail without the need for decryption. Dynamic ABAC and RBAC controls can be combined to decrypt at runtime for users with proper rights to see the original values of data.

Cost Management – While FPE does not come close to solving Cost Management in its entirety, it can definitely contribute. We are seeing a need for FPE as an option instead of replicating data in the cloud to development, test, and production support environments. With data transfer, storage and compute costs, moving data across regions and environments can be really expensive. With FPE, data can be encrypted and decrypted with compute that is a less expensive option than organizations' current antiquated data replication jobs. Thus, making FPE a viable cost savings option for producing production ready data in non-production environments. Look for a future blog on this topic and all the benefits that come along.

FPE is not a silver bullet for protecting sensitive information or enabled these business use cases. There are well documented challenges in the FF1 and FF3-1 algorithms (another blog on that to come). A blend of features including data discovery, dynamic data masking, tokenization, role and attribute-based access controls and data activity monitoring will be needed to have a proactive approach towards security within your modern data stack. This is why Gartner considers a Data Security Platform, like ALTR, to be one of the most advanced and proactive solutions for Data security leaders in your industry.

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Securing sensitive information is now more critical than ever for all types of organizations as there have been many high-profile data breaches recently. There are several ways to secure the data including restricting access, masking, encrypting or tokenization. These can pose some challenges when using the data downstream. This is where Format Preserving Encryption (FPE) helps.

This blog will cover what Format Preserving Encryption is, how it works and where it is useful.  

What is Format Preserving Encryption?

Whereas traditional encryption methods generate ciphertext that doesn't look like the original data, Format Preserving Encryption (FPE) encrypts data whilst maintaining the original data format. Changing the format can be an issue for systems or humans that expect data in a specific format. Let's look at an example of encrypting a 16-digit credit card number:

As you can see with a Standard Encryption type the result is a completely different output. This may result in it being incompatible with systems which require or expect a 16-digit numerical format. Using FPE the encrypted data still looks like a valid 16-digit number. This is extremely useful for where data must stay in a specific format for compatibility, compliance, or usability reasons.

>>>You Might Also Like: FPE vs Tokenization vs TSS

How does Format Preserving Encryption work?  

Format Preserving Encryption in ALTR works by first analyzing the column to understand the input format and length. Next the NIST algorithm is applied to encrypt the data with the given key and tweak. ALTR applies regular key rotation to maximize security. We also support customers bringing their own keys (BYOK). Data can then selectively be decrypted using ALTR’s access policies.

Why use Format Preserving Encryption

FPE offers several benefits for organizations that deal with structured data:

1. Adds extra layer of protection: Even if a system or database is breached the encryption makes sensitive data harder to access.

2. Original Data Format Maintained: FPE preserves the original data structure. This is critical when the data format cannot be changed due to system limitations or compliance regulations.

3. Improves Usability: Encrypted data in an expected format is easier to use, display and transform.  

4. Simplifies Compliance: Many regulations like PCI-DSS, HIPAA, and GDPR will mandate safeguarding, such as encryption, of sensitive data. FPE allows you to apply encryption without disrupting data flows or reporting, all while still meeting regulatory requirements.

When to use Format Preserving Encryption?

FPE is widely adopted in industries that regularly handle sensitive data. Here are a few common use cases:

• Healthcare: Hospitals and healthcare providers could use FPE to protect Social Security numbers, patient IDs, and medical records. It ensures sensitive information is encrypted while retaining the format needed for billing and reporting.

• Telecoms: Telecom companies can encrypt phone numbers and IMSI (International Mobile Subscriber Identity) numbers with FPE. This allows the data to be securely transmitted and processed in real-time without decryption.

• Government and Defense: Government agencies can use FPE to safeguard data like passport numbers and classified information. Preserving the format ensures seamless data exchange across systems without breaking functionality.

• Data Sharing: In this blog we talk about how FPE can help with Snowflake Data Sharing use cases.

Wrapping Up

ALTR offers various masking, tokenization and encryption options to keep all your Snowflake data secure. Our customers are seeing the benefit of Format Preserving Encryption to enhance their data protection efforts while maintaining operational efficiency and compliance. For more information, schedule a product tour or visit the Snowflake Marketplace.

With data breaches heating up worldwide, protecting your data is more important now than ever. It is critical to have your sensitive data protected not only in your data warehouse but at every stage of your data pipeline. Specifically, if you have object tags in Snowflake, this is a great solution to apply masking policies to protect data, but it is only good if these tags are upheld in your data pipeline. There are several solutions available, with the newly released contracts and constraints standing out as particularly effective. Let’s dive in and discover how these innovations can enhance your data management strategies.

DBT

If you’re unfamiliar with dbt, let’s provide some context. It is important to note that dbt is not classified as an ETL tool; rather, it is designed for transforming data using SQL. So, once you extract and load your data into your preferred data warehouse, you can then transform that data by utilizing dbt. By transforming your data, you can integrate, organize, filter, and aggregate it, allowing you to gain value and insights from it. It supports many data warehouses and focuses on bringing software engineering practices to data (modularity, code sharing, documentation, ci/cd, etc). If you know SQL, with dbt you can build production-grade data pipelines.

DBT Problem

As mentioned, SFOTs are an excellent way to protect sensitive data by tagging columns, and then being able to apply SQL code by tags to protect those columns dynamically. If you are not keen on writing SQL for security,  ALTR is a progressive product that offers the ability to easily and conveniently apply dynamic data masking to tags based on role and what level of access, no matter if you know SQL or not. Anyone can apply policy on data with ease. However, when you begin to integrate other tools into your pipeline where security isn’t a primary focus, the integrity of your data protection becomes increasingly uncertain. In particular, a downside to dbt is when it is run, it recreates objects.  This process results in the loss of tags, which can lead to the removal of masking policies and expose personal data.

DBT Solutions

There are a few solutions to being able to utilize SFOT with dbt. In particular, number 4 is at the forefront of solutions and was just released, fixing the problem with the most functionality. I’ll dive into each briefly. Please note those with a ‘*’ is not a feasible solution for sensitive data.

You can…

1. Avoid dbt materializations that recreate objects.

• Incremental tables: only create a table on the first run and add to it after. Downsides- limits functionality and you still have to manually apply tags after the first run

• Only create views: if the underlying tables have SFOTs with masking policies, then the views will be protected. Downsides- limits functionality (no joins)

2. *Opensource DBT util package: a macro that can turn dbt meta tags into SFOT. Downsides- NOT immediate, it is executed on-run-end = tables exposed for a short time

3. *ALTER TABLE in post hook: Downsides- Since each DDL statement in Snowflake executes as a separate transaction, there is a small window of time from CTAS and ALTER TABLE command where the data is not masked. Also, if the alter table command fails then the data would remain unmasked.

4. Contracts and Constraints: This is where I think dbt puts the icing on the cake, so to speak. With this solution, you can enforce tags on columns before the data ever reaches Snowflake, keeping data protected in your pipeline.

• Contracts: You define a set of ‘guarantees’ and the dbt model will not be built if the model’s transformation’s dataset does not match the guarantees. In other words, under ‘contract’, the data model must contain the specified columns with the correct specified data types and constraints, or it won’t be built. Downsides: As of now, dbt contracts apply to all columns defined in a model, so you need to specify every column in the contract. This is an intent of the product, but dbt is currently investigating other options around this, as models with a lot of columns could mean a lot of yaml. However, I don’t view this feature as a downside, as it ensures, as a data engineer, you know exactly what you are producing.

• Constraints: These are the ‘guarantees’ you want to see in your data. Downside: support varies across platforms; can’t be applied on ephemeral models or materialized views.  

As seen in the code snippet above, I can apply the SFOT ‘name_tag’ to the first_name and last_name columns on the new table that is going to be built by this model. I set contracts to enforce, so by contract, if anything from customer_id not being data type ‘number’ to last_name not having had the SFOT, then the model will not be built. Although this could mean a lot of yaml for models with lots of columns, I think this is a premier solution to ensuring the safety of your data throughout your pipeline.

Wrapping Up

Since dbt recreates objects on ‘dbt run’, there are a few ways to get your SFOTs applied to the datasets dbt creates. The superior option is their newly released v1.5, contracts and constraints. Data plays an instrumental role in organizations, and as the amount of data inevitably increases, so does the need to ensure the right people have the right level of access. Whether it’s leveraging contracts and constraints with dbt or using ALTR to easily apply masking policies, have peace of mind around the security of your data at EVERY stage of your pipeline.

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ALTR continues to strengthen its leadership team, and the latest addition brings a wealth of technical expertise and a fresh perspective to our growing company. We’re thrilled to welcome Laura Malins as the newest member of the ALTR family and VP of Product. With over a decade of experience in data, Laura’s extensive background across industries and technical roles makes her an invaluable asset as we continue to push the boundaries of data security and governance.

From Matillion to ALTR: A Proven Leader in Data Innovation

Laura joins us from Matillion, where she spent the past ten years shaping the future of data transformation. As VP of Product, she ran the Matillion ETL Product and spearheaded the launch of their revolutionary SaaS offering, Data Productivity Cloud. Her ability to understand deeply technical challenges and translate them into user-friendly solutions has earned her recognition as a product leader in the data space.

“I’ve worked with ALTR for a few years now and have always admired the company and the product. Data security platforms are becoming more pertinent than ever, and ALTR’s innovative product is well-positioned to support compliance and security requirements. I’m delighted to join such a strong and ambitious team, and I look forward to taking the product to the next level,” Laura shares.

Laura’s deep technical expertise and user-focused approach will be pivotal in pushing ALTR’s product suite to new heights. Her ability to bridge the gap between complex data challenges and practical, user-friendly solutions aligns seamlessly with our vision of delivering powerful, scalable data access control. With her proven leadership, we anticipate not just product evolution but transformation—bringing enhanced capabilities to our customers while staying ahead of the ever-evolving data security landscape. Laura’s leadership will help us continue empowering businesses to protect their most valuable assets while driving innovation forward.

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If you haven’t noticed the wave of Generative AI sweeping across the enterprise hardware and software world, it certainly would have hit you within 5 minutes of attending Big Data London, one of the UK’s leading data, analytics, and AI events. Having attended last year’s show, I can confidently say AI wasn’t nearly as dominant. But now? It’s everywhere, transforming not just this event but countless others. AI has officially taken over!

As a data security focused person, it is exciting and terrifying to see all the buzz.  I’m excited because it feels like we’re on the verge of a seismic shift in technology—on par with the rise of the web or the cloud—driven by GenAI. And I get to witness it firsthand! But it is terrifying to see all the applications, solution consultants, database vendors and others selling happy GenAI stories to customers. I could scream into the loud buzz of the show floor, “We have seen this movie before! Don’t let the development of GenAI applications outpace the critical need for data security!” I’m thinking about the rush to web, the rush to mobile, the rush to cloud. All of these previous shifts suffer from the same thing: security is boring and we don’t want to do it. What definitely wasn’t boring was using a groundbreaking mobile app from 1800flowers.com to buy flowers—that was cool! Let’s have more of that! Who cares about security, right? That can wait…

Cyber security, and data security in particular, have had the task of keeping up with the excitement of new applications for decades. The ALTR engineering office is in beautiful Melbourne, FL just a few hours away from Disney. When I see a young mother or father with a concerned look racing after their young child who couldn’t care less that they are about to get run over by a popcorn stand, I think “Application users are the kids, security people are the parent, and GenAI is whichever Disney character the kid can’t wait to hug.” It’s cute, but dangerous. This is what is happening with GenAI and security.

As applications have evolved so has data security. Below is an example of these application evolutions and how security has adapted to cover the new weaknesses of each evolution.

What is Making Generative AI Hard to Secure?

The simple answer is: we don’t fully know.  It’s not just that we’re still figuring out how to secure GenAI (spoiler: we haven’t cracked that yet); it’s that we don’t even fully understand how these Large Language Models (LLMs) and GenAI systems truly operate. Even the developers behind these models can’t entirely explain their inner workings. How do you secure something you can’t fully comprehend? The reality is—you can’t.

So, what do we know?

We know two things:

1. Each evolution of applications and data products has been secured by building upon the principles of the previous generation. What has been working well needs to be hardened and expanded.

2. LLMs present two new and very hard problems to solve: data ownership and data access.

Let’s dive into the second part first. To get access to the hardware currently required to train and run LLMs we must use cloud or shared resources. Things like ChatGPT or NVIDA’s DGX cloud. Until these models require less hardware or the hardware magically becomes more available, this truth will hold.

Similar to the early days of the internet, sensitive information was desired to be sent and received on shared internet lines. The internet was great for transmitting public or non-sensitive information, but how could banking and healthcare use public internet lines to send and receive sensitive information? Enter TLS. This is the same problem facing LLMs today.

How can a business (or even a person for that matter) use a public and shared LLM/GenAI system without fear of data exposure? Well, it’s a very challenging. And not a problem that a traditional data security provider can solve. Luckily there are really smart people working on this solution like the folks at Protopia.ai.  

So, data ownership is being addressed much like how TLS solved the private-information-flowing-on-public-internet-lines. And that’s a huge step forward. What about data access?  

This one is a bit tougher. There are some schools of thought about prompt control and data classification within AI responses. But this feels a lot like CASB all over again, which didn’t exactly hit the mark for SaaS security. In my opinion, until these models can pinpoint exactly where their responses are coming from—essentially, identify the data sets they’ve learned from —and also understand who is asking the questions, we’ll continue to face risks. Only then can we prevent situations where an intern asks questions and gets answers that should only be accessible to the CEO.  

Going back to what we know, the first item, we will need to build upon the solid data security foundations that got us to this point in the first place. It has become clear to me that for the next few years, Retrieval-Augmented Generation (RAG) will be how enterprises globally interact with LLMs and GenAI. While this is not a silver bullet, it’s the best shot busineses have to leverage the power of public models while keeping private information safe.

With the adoption of RAG techniques, the core data security pillars that have been bearing the load of a data lake or warehouse to date will need to be braced for extra load.  

Data classification and discovery needs to be cheap, fast, and accurate. Businesses must continuously ensure that any information unsuitable for RAG workloads hasn’t slipped into the database from which retrieval occurs. This constant vigilance is crucial to maintaining secure and compliant operations. This is the first step.  

The next step is to layer access control and data access monitoring such that the business can easily set the rules for which types of data are allowed to be used by the different models and use cases. Just as service accounts for BI tools need access control, so to do service accounts for the purposes of RAG. On top of these access controls, near-real-time data access logging must be present. As the RAG workloads access the data, these logs are used to inform the business if any access has changed and allows the business to easily comply with internal and external audits proving they are only using approved data sets with public LLMs and GenAI models.  

Last step, keep the data secure at rest. The use of LLMs and GenAI will only accelerate the migration of sensitive data into the cloud. These data elements that were once protected on-prem will have to be protected in the cloud as well. But there is a catch. The scale requirements of this data protection will be a new challenge for businesses. You will not be able to point your existing on-prem-based encryption or tokenization solution to a cloud database like Snowflake and expect to get the full value of Snowflake.

When prospects or customers ask me, “What is ALTR’s solution for securing LLMs and GenAI” I used to joke with them and say, “Nothing!” But now I’ve learned the right response, “The same thing we’ve always done to secure your data—just with even more precision and focus for today’s challenges.” The use of LLMs and GenAI is exciting and scary at the same time. One way to reduce the anxiety is to start with a solid foundation of understanding what data you have, how that data is allowed to be used, and whether you prove that the data is safe at rest and in motion.  

This does not mean you cannot use ChatGPT. It just means you must realize that you were once that careless child running with arms wide open to Mickey, but now you are the concerned parent. Your teams and company will be eager to dive headfirst into GenAI, but it’s crucial that you can articulate why this journey is complex and how you plan to guide them there safely. It begins with mastering the fundamentals and gradually tackling the tough new challenges that come with this powerful technology.  

ALTR isn’t just keeping pace with the evolving data security landscape—we’re setting the speed limit. As businesses scramble to safeguard their data, ALTR is not just another player in the game; we’re the go-to solution for bulletproof data access control and security. And today, we’re doubling down on that promise with three strategic hires to turbocharge our Go-To-Market (GTM) strategy.

Meet the Heavy Hitters

Christy Baldassarre

Christy Baldassarre joins us as our new Director of Marketing, bringing a formidable blend of strategic vision and execution prowess. With a track record of driving brand growth and market penetration, Christy excels at crafting compelling narratives that resonate with target audiences. She’s a master at turning complex concepts into clear, impactful messaging and knows how to leverage the latest digital marketing tactics to amplify ALTR’s voice.  

"I am excited to be on such a great team and to be a part of taking ALTR to the next level. I chose ALTR because of its excellence in Cloud Security and Data Protection. This is a great opportunity to collaborate with such a visionary team and contribute to groundbreaking solutions that not only push boundaries but set new standards of how to keep everyone’s data safe." - Christy

Rick McBride

Rick McBride, our new Demand Gen Manager, brings a deep expertise in go-to-market strategy. With a strong foundation in business development, Rick has honed his skills in identifying opportunities and driving pipeline growth from the ground up. He’s not just about crafting campaigns; Rick knows how to connect with decision-makers and convert interest into action.  

“A successful go-to-market strategy thrives on seamless collaboration across various teams, and our GTM group is poised to be the driving force behind it. We're set to champion the Snowflake ecosystem—engaging with customers, Snowflake’s Field Sales team, and partners alike—to fuel strategic growth. By leveraging Snowflake's powerful native capabilities in Security and Governance, we aim to deliver at the speed and scale that Snowflake users expect. We're thrilled to extend this value to every organization that prioritizes and trusts Snowflake for their data management needs!” - Rick

George Policastro

Next, we've got George Policastro as our newest Account Executive. George is a seasoned sales professional with a proven track record of closing complex deals and delivering results. His strengths lie in his ability to deeply understand client needs, build lasting relationships, and strategically navigate the sales process to drive success.  

"I’m thrilled to join ALTR and tackle one of the biggest challenges organizations face today: securing their sensitive data while unlocking its full potential to drive business growth." - George

ALTR: Defining the Future of Data Access Control and Security

The world of data security and governance has evolved dramatically from the days of simple perimeter defenses. Now, we’re dealing with sophisticated, multi-layered security strategies that need to keep up with cybercriminals who are more aggressive and resourceful than ever. The core principles—knowing where your data is, who can access it, and ensuring its protection—haven’t changed. However, as data moves to the cloud, the challenge is achieving these goals at an unprecedented scale and speed.

That’s where ALTR excels. We’re not just providing solutions; we’re reimagining what data access control and security can be in a cloud-first world. By cutting through the complexities and inefficiencies of traditional methods, we deliver a streamlined, scalable approach that makes data security both simple and powerful. Our intuitive automated access controls, policy automation, and real-time data observability empower organizations to protect sensitive data at rest, in transit, and in use—effortlessly and at lightning speed. With ALTR, securing your data isn’t just more accessible; it’s smarter, faster, and designed for today’s dynamic cloud environments.

With our latest GTM team expansion, we’re fortifying our foundation to evolve into a cloud data security market leader who’s not just part of the conversation but is driving it.

In a world where data breaches and privacy threats are the norm, safeguarding sensitive information is no longer optional—it's critical. As regulations tighten and privacy concerns soar, our customers are demanding cutting-edge solutions that don't just secure their data but do so with finesse. Enter Format Preserving Encryption (FPE). When paired with ALTR's capability to seamlessly share encryption keys with trusted third parties via platforms like Snowflake's data sharing, FPE becomes a game-changer.  

Understanding Format Preserving Encryption (FPE)  

Format Preserving Encryption (FPE) is a type of encryption that ensures the encrypted data retains the same format as the original plaintext. For example, if a credit card number is encrypted using FPE, the resulting ciphertext will still appear as a string of digits of the same length. This characteristic makes FPE particularly useful in scenarios where maintaining data format is crucial, such as legacy systems, databases, or applications requiring data in a specific format.  

Key Benefits of FPE  

Seamless Integration

‍FPE maintains the data format, allowing easy integration into existing data pipelines without requiring significant changes. This minimizes the impact on business operations and reduces the costs associated with implementing encryption.  

Compliance with Regulations

‍Many regulatory frameworks, such as the GDPR, PCI-DSS, and HIPAA, mandate the protection of sensitive data. FPE helps organizations comply with these regulations by ensuring that data is encrypted to preserve its usability and format, which can sometimes be a requirement in these standards.  ‍

Enhanced Data Utility

‍Unlike traditional encryption methods, FPE allows encrypted data to be used in its existing form for specific operations, such as searches, sorting, and indexing. This ensures organizations can continue to derive value from their data without compromising security.  

The Role of Snowflake in Data Sharing  

Snowflake is a cloud-based data warehousing platform that allows organizations to store, process, and analyze large volumes of data. One of its differentiating features is data sharing, which enables companies to share live, governed data with other Snowflake accounts in a secure and controlled manner while also shifting the cost of the computing operations of the data over to the share's consumer.     

Key Features of Snowflake Data Sharing

Real-Time Data Access

‍Snowflake's data sharing allows recipients to access shared data in real-time, ensuring they always have the most up-to-date information. This is particularly valuable in scenarios where timely access to data is critical, such as in financial services or healthcare.  

Secure Data Exchange

‍Snowflake's platform is designed with security at its core. Data sharing is governed by robust access controls, ensuring only authorized parties can view or interact with the shared data. This is crucial for maintaining the confidentiality and integrity of sensitive information.  

Scalability and Flexibility

‍Snowflake's architecture allows for easy scalability, enabling organizations to share large volumes of data with multiple parties without compromising performance. Additionally, the platform supports a wide range of data formats and types, making it suitable for diverse use cases.  

The Power of Combining FPE with Snowflake’s Key Sharing  

When FPE is combined with the ability to share encryption keys via Snowflake's data sharing, it unlocks a new level of security and flexibility for organizations. This combination addresses several critical challenges in data protection and sharing:    

Controlled Access to Encrypted Data

By leveraging FPE, organizations can encrypt sensitive data while preserving its format. However, there are scenarios where this encrypted data needs to be shared with trusted third parties, such as partners, auditors, or service providers. Through Snowflake's data sharing and ALTR's FPE Key Sharing, companies can securely share encrypted data along with the corresponding encryption keys. This allows the third party to decrypt the data within the policies that they have defined and use it as needed.  

Data Security Across Multiple Environments

In a multi-cloud or hybrid environment, data often needs to be moved between different systems or shared with external entities. Traditional encryption methods can be cumbersome in such scenarios, as they require extensive reconfiguration or critical management efforts. However, with FPE and Snowflake's key sharing, organizations can seamlessly share encrypted data across different environments without compromising security. The encryption keys can be securely shared via Snowflake, ensuring only authorized parties can decrypt and access the data.  

Regulatory Compliance and Auditing

Many regulations require organizations to demonstrate that they have implemented appropriate security measures to protect sensitive data. By using FPE, companies can encrypt data that complies with these regulations. At the same time, the ability to share encryption keys through Snowflake ensures that data can be securely shared with auditors or regulators. Additionally, Snowflake's robust logging and auditing capabilities provide a detailed record of who accessed the data and when which is essential for compliance reporting.  

Enhanced Collaboration with Partners

In finance, healthcare, and retail industries, collaboration with external partners is often essential. However, sharing sensitive data with these partners presents significant security risks. By combining FPE with ALTR's key sharing, organizations can securely share encrypted data with partners, ensuring that sensitive information is transmitted throughout the data's lifecycle, including across shares. This enables more effective collaboration without compromising data security.  

Efficient and Secure Data Processing  

Specific data processing tasks, such as data analytics or AI model training, require access to large volumes of data. In scenarios where this data is sensitive, encryption is necessary. However, traditional encryption methods can hinder the efficiency of these tasks due to the need for decryption before processing. With FPE, the data can remain encrypted during processing, while ALTR's key sharing allows the consumer to decrypt data only when absolutely necessary. This ensures that data processing is both secure and efficient.  

Use Cases of FPE with ALTR Key Sharing  

To better understand the value of combining FPE with ALTR's key sharing, let's explore a few use cases:  

Financial Services

In the financial sector, organizations handle a vast amount of sensitive data, including customer information, transaction details, and credit card numbers. FPE can encrypt this data while preserving its format, ensuring it can still be used in legacy systems and applications. Through Snowflake's data sharing, financial institutions can securely share encrypted transaction data with external auditors, partners, or regulators, along with the necessary encryption keys. This ensures compliance with regulations while maintaining the security of sensitive information.  

Healthcare

Healthcare organizations often need to share patient data with external entities, such as insurance companies or research institutions. FPE can encrypt patient records, ensuring they remain secure while preserving the format required for healthcare applications. Snowflake's data sharing allows healthcare providers to securely share this encrypted data with third parties. At the same time, ALTR enables the sharing of the corresponding encryption keys, enabling them to access and use the data while ensuring compliance with HIPAA and other regulations.  

Retail

Retailers often need to share customer data with marketing partners, payment processors, or logistics providers. FPE can be used to encrypt customer information, such as names, addresses, and payment details while maintaining the format required for retail systems. Snowflake's data sharing enables retailers to securely share this encrypted data with their partners; with ALTR, the encryption keys are also shared, ensuring that customer information is always protected.  

The Broader Implications for Businesses  

The combination of Format Preserving Encryption and ALTR's key-sharing capabilities represents a significant advancement in the field of data security. This approach addresses several critical challenges in data protection and sharing by enabling organizations to securely share encrypted data with trusted third parties.    

Strengthening Trust and Collaboration

In an increasingly interconnected world, businesses must collaborate with external partners and share data to remain competitive. However, this collaboration often comes with significant security risks. By leveraging FPE and ALTR's key sharing, organizations can strengthen trust with their partners by ensuring that sensitive data is always protected, even when shared. This leads to more effective and secure collaboration, ultimately driving business success.  

Reducing the Risk of Data Breaches

Data breaches, including financial losses, reputational damage, and regulatory penalties, can devastate businesses. Organizations can significantly reduce the risk of data breaches by encrypting sensitive data with FPE and securely sharing it via Snowflake. Even if the data is intercepted, it remains protected, as only authorized parties with the corresponding encryption keys can decrypt it.  

Enabling Innovation While Ensuring Security

As organizations continue to innovate and leverage new technologies, such as artificial intelligence and machine learning, the need for secure data sharing will only grow. The combination of FPE and ALTR's key sharing enables businesses to securely share and process data innovatively without compromising security. This ensures that organizations can continue to innovate while protecting their most valuable asset – their data.  

Wrapping Up

Integrating Format Preserving Encryption with ALTR's key sharing capabilities offers a powerful solution for organizations seeking to protect sensitive data while enabling secure collaboration and innovation. By preserving the format of encrypted data and allowing for secure key sharing, this approach addresses critical challenges in data protection, regulatory compliance, and data sharing across multiple environments. As businesses navigate the complexities of the digital age, the value of this combined solution will only become more apparent, making it a vital component of any robust data security strategy.  

ALTR's Format-preserving Encryption is now available on Snowflake Marketplace.

“Today is the day!” you exclaim to yourself as you settle into your desk on Monday morning. After months of meticulous planning, the migration from Teradata to Snowflake begins now. You have been through all the back-and-forth with leadership on why this migration is needed: Teradata is expensive, Teradata is not agile, Snowflake creates a single source of data truth, and Snowflake is instantly on and scales when you need it. It’s perfect for you and your business.

As you follow your meticulously planned checklist for the migration, you're utilizing cutting-edge tools like DBT, Okta, and Sigma. These tools are not just cool, they're the future. You're moving your database structure, loading the initial non-sensitive data, repointing your ETL pipelines, and witnessing the power of modern technology in action. Everything is working like a charm.

A few weeks or months of testing go by, your downstream consumers of data are still using Teradata but are starting to give thumbs up on the Snowflake workloads that you have already migrated. Things are going well. You have not thought about CPU or disk space for the Teradata box in a while, which was the point of the migration. You finally get word from all stakeholders that this trial migration was a success! You call your Snowflake team, and tell them to back up the truck, you are clear to move the remaining workloads. Life is good. But then, comes a knock at the door.

It’s Pat from Security & Risk. You know Pat well and enjoy Pat’s company, but you also do as much as possible to avoid Pat because you are in data and, well, we all know the feeling. Pat tells you, “Heard we are finally getting off Teradata; that’s awesome! Do you have a plan for the PII and SSNs that are kept in that one Teradata database that we require using Protegrity for audit and compliance reasons?” You nod, “I do, but I couldn't do it without your expertise. I’ve been reading the Snowflake documentation, and I'm in the process of writing a few small AWS Lambdas to interface with Protegrity. Your input is crucial to this process.” Pat smiles, gives a non-assuring hand on your back and walks out. Phew, no more Pat.

Four weeks later, you're utterly exhausted. You've logged over 50 hours in Snowflake with fellow data engineers, and tapped into the expertise of one of the cloud ops team members who knows Lambda inside out. You have escalated to Snowflake support, but your external function calls from Snowflake to AWS keep timing out. AWS support is unable to help. Now, you have memory limits being hit with AWS Lambda. Suddenly, the internal network team does not want to keep the ports open to hit Protegrity from AWS, and you need to use a Private Link connection with additional security controls. You are behind on the Teradata migrations. There is no end in sight of the scale problems. Shoot, this is not working.

Don’t worry, you are not alone. This is the same experience felt by hundreds of Snowflake customers, and it stems from the same problem: everything about your Snowflake migration was planned for the new architecture of Snowflake except for one thing: data protection. You followed all the blogs and user guides, and your stateless data pipeline feeding Snowflake with a Kafka bus is perfect. Sigma is running without limits. The team is happy, but they want that customer data now. Except, you can’t use it until you solve this security problem.

Snowflake and OLAP workloads, generally, turned data protection on its head. OLTP workloads are easy to secure. You know the access points and the typical pattern of user behavior, so you can easily plan for scale and up-time. OLAP is widely unpredictable. Large queries, small queries, ten rows, 10M rows, it’s a nightmare for security. There is only one path forward: you must get purpose-built data protection for Snowflake.

You need a data protection solution that matches Snowflake’s architecture, just like when you matched Protegrity to Teradata. If Snowflake is going to be elastic, your data protection needs to be elastic. If Snowflake is going to be accessed by many downstream consumers, you need to be able to integrate data protection into the access policies in Snowflake. Who is going to do that work? Who will maintain this code? How can you control costs? The answer to all those questions is ALTR.

ALTR’s purpose-built native app for data protection is an easy solution for Snowflake. You can install it on your own. You can use your Snowflake committed dollars to pay for the service. ALTR’s data protection scale is controlled by Snowflake and nothing else. It’s the easiest way to get back on track. Call your Snowflake team, ask them about ALTR. It will feel good walking back into Pat’s office with your head held high and your data migration back on track.

Whether your team currently has Protegrity or Voltage, you will face the same problems. Do not waste your time trying to get these solutions to scale, just call ATLR.

Don’t just take my word for it…

In a world where data is the lifeblood of organizations, managing and securing that data is no longer just an IT task—it's a business imperative. Yet, despite the critical nature of data governance, many solutions out there are still bogged down by complexity, time-consuming processes, and significant risks. Enter ALTR, the cutting-edge solution that’s not just simplifying data governance but revolutionizing it. Here’s why ALTR is the game-changer your organization needs, and why it’s quickly becoming the go-to for companies leveraging Snowflake.

1. Ease of Use: Accessible Security

Data governance has long been a domain reserved for the technically savvy, with traditional methods requiring extensive SQL coding and intricate configurations. This not only made the process time-consuming but also left it vulnerable to human error. ALTR redefines this narrative with a user-centric approach. Seamlessly integrated into Snowflake and instantly accessible through Snowflake Partner Connect, ALTR is designed to be up and running in mere minutes. The intuitive interface, built on ALTR’s robust Management API, empowers even non-technical users to accomplish tasks that once required days of coding—now achievable with just a few clicks. ALTR democratizes data governance, making it fast, simple, and accessible to all, ensuring that security is no longer a complex or exclusive domain, but one that everyone can master.

2. Proof of Value & Time to Value: Immediate Impact

In the high-speed world of data, there's simply no room for delay. ALTR recognizes this need for urgency, delivering Proof of Value and Time to Value in a matter of hours and days—rather than the months or quarters typical of traditional solutions. With ALTR’s SaaS model, you can unlock its features in your Snowflake sandbox environment at no cost, letting you experience its power before making any commitments.

But ALTR doesn’t just stop at providing tools; we empower you with expertise. Our team of Field Engineers is ready to assist in crafting tailored solutions, automating processes, and ensuring seamless interoperability with your data catalogs, ETL/ELT tools, and SIEMs. Customers often leverage ALTR’s Rapid POC Framework, which accelerates the definition of use case requirements and success criteria. Over just two or three focused one-hour screenshare sessions with an ALTR Field Engineer, you’ll produce the artifacts, evidence, and performance metrics needed to confidently move toward full-scale implementation.

It’s not merely about demonstrating ALTR’s value—it’s about ensuring you realize that value at lightning speed, setting your team up for swift, scalable success.

3. Reduced Complexity: Cutting Through the Chaos

In the realm of data governance and security, complexity is the silent killer. The more convoluted your protocols, the more they drain your resources—whether that’s time, money, or manpower. ALTR was engineered to dismantle this complexity from the ground up. Managing access policies across multiple access points like SNOW SQL, BI Tools, applications, and data shares is an overwhelming task on its own. When you add the intricacies of data security within Snowflake’s ecosystem, the challenge becomes even more daunting. ALTR alleviates these burdens by enabling automation at scale and empowering users to handle these tasks with ease. By simplifying these traditionally complex processes, ALTR doesn't just reduce friction; it eliminates the barriers that have historically plagued data governance. With ALTR, complexity is no longer an obstacle—it's a thing of the past.  

4. Minimized Risk: Securing Your Most Valuable Asset

Human error is the Achilles’ heel of data security. From misconfigurations to overlooked details, the potential for mistakes is vast. Recent Snowflake Security incidents serve as stark reminders of these risks. ALTR addresses this vulnerability head-on. By eliminating the need for manual SQL scripting and enabling point-and-click automation, ALTR significantly reduces the risk of human error. But it doesn’t stop there. ALTR’s advanced Data Protection features—such as Format-Preserving Encryption and Tokenization—ensure that your data is protected at rest, in transit, and even in use. Coupling this with access policy automation means your data is safe from external threats, internal misuse, and even potential risks from privileged users.

5. Interoperability: The Secret to Seamless Integration

In today’s data-driven world, interoperability isn’t just a nice-to-have; it’s essential. ALTR’s SaaS architecture is designed to work seamlessly within your existing data ecosystem and InfoSec stack, making it an ideal partner for your CISO’s peace of mind. Whether it’s leveraging Snowflake Object Tags or integrating with your SIEM, SOAR, or workflow resolution software, ALTR ensures everything works together flawlessly. By making real-time Data Activity Monitoring logs, policy alerts, and notifications available within your existing systems, ALTR takes interoperability to the next level, ensuring that your data governance is as efficient as it is secure.

Wrapping Up

ALTR is not just another data governance tool—it’s a revolution in how data is managed and secured. By focusing on ease of use, rapid proof of value, reduced complexity, minimized risk, and seamless interoperability, ALTR is setting a new standard in the industry. For companies leveraging Snowflake, ALTR is the key to unlocking the full potential of their data while safeguarding it from the ever-present threats of today’s digital landscape. In a world where data is king, ALTR is the crown. Don’t just manage your data security—master it with ALTR.

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Keeping a tight grip on data access control is crucial for protecting sensitive information. However, when these systems get too complicated, they can bring about a whole host of challenges and additional risks. If you're finding that your data access control is more headache than help, it might be time to take a closer look. Let's explore ten signs that your data access control might be overly complex and explore some practical solutions to help streamline and strengthen your data security approach.

9 Signs Your Data Access Control is Out of Control

1. Frequent Configuration Errors

Are you experiencing persistent configuration errors? This may indicate an overly complex data access control system. These errors often arise from the intricate setup and continuous and manual adjustments needed to manage permissions. When systems require detailed and specific configurations, even minor mistakes can lead to significant vulnerabilities. Frequent misconfigurations are a security risk and a drain on resources, necessitating constant oversight and corrections.‍

2. Slow Response Times

Is your team struggling to respond to access requests or security incidents promptly? This suggests your system is too convoluted. The more complex the system, the harder it is for security teams to act swiftly and efficiently. Complex workflows and multiple layers of approval can slow down response times, increasing the risk of security breaches going undetected or unaddressed for extended periods. ‍

3. High Maintenance Costs

Excessive resources spent on maintaining and updating access controls indicate unnecessary complexity. High maintenance costs often stem from the need for specialized training and continuous updates to keep the system running smoothly. These costs add up quickly, diverting funds and constrained resources from other critical areas, making the system financially unsustainable over the long term. ‍

4. Integration Challenges

Are you using multiple tools to manage access control? This can create redundancies, integration issues and make the system harder to manage and more expensive to maintain. Each tool requires its own configuration, management, and monitoring, adding layers of complexity that can overwhelm security teams. ‍

5. Ineffective Monitoring

Is your security team struggling to monitor access in real-time? This could be a sign of system complexity and can lead to undetected breaches and delayed responses. Complex systems generate vast amounts of data, making it challenging to filter out critical security alerts from the noise. Ineffective real-time monitoring can result in slow threat detection and response times, increasing the risk of significant security incidents. ‍

6. Inconsistent Policies  

Wide variations in access control policies across different parts of the organization can lead to security gaps and enforcement inconsistencies. Ensuring a unified security approach becomes challenging when other departments or teams use different policies. Attackers who look for weak spots in the security fabric can exploit this inconsistency.  ‍

7. Difficulty in Auditing and Compliance

Are you struggling to conduct regular audits and ensure compliance with industry regulations? This could indicate that your access control processes are too complex. The intricate nature of these systems often requires specialized knowledge to navigate and assess, making compliance audits time-consuming and costly. Non-compliance can expose the organization to legal and financial risks, including fines and reputational damage. ‍

8. High Incidence of Insider Threats

Complex access controls can make monitoring and restricting insider access difficult, leading to a higher incidence of insider threats. Insiders who already have a level of trusted access can exploit overly complex systems to bypass security measures or access unauthorized data. The difficulty in tracking and managing insider activities in such environments exacerbates this risk. ‍

9. User Frustration and Low Productivity

Are users struggling to get the access they need to data? This indicates overly complex access controls, which can decrease productivity and lead to frustration. This can also lead to users seeking workarounds, such as using unauthorized methods to access data, which further compromises security.

What to Look for in a Data Security Platform (DSP)

Selecting the right Data Security Platform (DSP) is crucial for effectively managing data access control and safeguarding sensitive information. Here are the key attributes to consider when choosing a DSP:

Sensitive Data Discovery

A robust DSP should offer automated tools for quickly identifying and classifying sensitive data. This capability ensures that high-risk data is discovered and protected promptly, meeting compliance requirements. Automated classification tools help streamline the identification process, reducing the manual effort involved and ensuring that all sensitive data is accounted for and adequately secured.

Automated Access Controls

Look for a DSP that allows you to set up automated access controls with dynamic data masking capabilities. These controls ensure that only credentialed users can access sensitive information, minimizing the risk of unauthorized access. They also help maintain security policies consistently across the organization, reducing the potential for human error and enhancing overall data protection.

Real-time Data Activity Monitoring

Effective DSPs provide real-time observability over how sensitive data is consumed in the cloud. This includes active alerts for unauthorized requests, allowing immediate response to potential security breaches. Real-time data activity monitoring is essential for maintaining an up-to-date security posture and ensuring that any suspicious activity is detected and addressed promptly.

Integrated Data Security

Choose a DSP that offers integrated data security from source to cloud. Automated data access governance ensures that sensitive data is never at risk, providing comprehensive protection throughout its lifecycle. Integrated security measures help unify the approach to data protection, ensuring that all aspects of data security are covered and reducing the complexity involved in managing multiple security tools.

User-Friendly Policy Implementation

A good DSP should allow non-technical users to implement policies and simplify data ownership. This ensures that data security processes can remain streamlined and automated without requiring extensive technical knowledge. User-friendly interfaces and straightforward policy implementation tools enable broader participation in data governance, helping to maintain consistent security practices across the organization.   

Wrapping Up

Managing data access control is vital for protecting sensitive information, but complexity can create numerous risks and challenges. By recognizing the signs and choosing the right Data Security Platform (DSP), you can create more robust and manageable data security environment.

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